The Cash Deposit function in INDY POS is used to finalize and lock off daily cash handling after all tills have been balanced.
This step:
Completes the end-of-day cashing process
Confirms the deposit amount for your site’s records
Locks the day for auditing, preventing further changes without admin access
When to Use Cash Deposit
After all POS units are finalized during the cash up procedure
Typically used by supervisors or managers to close the day’s cash operations
Ensures that cash totals are reconciled and recorded for auditing
Step 1: Navigate to Cash Deposit
After completing Cash Up for all tills:
Open the Cash Deposit section from the POS
Review the list of finalized POS units and their totals
Example: POS 1 shows $347 ready for deposit
Step 2: Enter Deposit Details
Confirm the deposit amount for the day
Example: Type $347 as the deposit amount
Optionally, add notes for auditing or site procedures, such as:
Bank bag numbers for deposits
Weather conditions (useful for sales pattern tracking)
Any operational remarks for the finance team
Step 3: Finalize the Deposit
Click Save / Confirm Deposit
The system locks the day for cash auditing
Any further changes require admin access to reopen the day
Tips for Staff
Always complete cash up on all POS units before performing a cash deposit
Use the Notes field for traceability and internal reporting
Once a deposit is saved, the day is closed for cash edits
Notes
Video Reference Timestamp: 0:01 – 1:21
Key Notes:
Cash Deposit = final cash lock-off after all tills are finalized
Deposit totals should match the sum of all POS cash counts
Day is locked for auditing; only admins can reopen for adjustments
Common Support Queries:
Deposit amount doesn’t match: Verify all tills were finalized correctly
Cannot edit after saving: Only admin can reopen the day
Need to track deposits by bag number: Use Notes field for manual logging
Best Practice:
Encourage supervisors to record deposit references in Notes for easy audit trails
Include Cash Deposit step in all end-of-day SOPs
Reopen days only when essential, and document the reason for audit compliance
Watch the Tutorial