Booking Weeks

The Booking Weeks section in Indy Admin is where you schedule your entire cinema week. It allows you to plan, build, and publish your programming using a week-by-week interface, incorporating plan elements, film selections, and granular control over screening times, layouts, and show settings.

Go to Indy Admin > Settings > Programming > Booking Weeks

Booking Weeks is broken into Past, Current, and Future views

Future view allows you to schedule up to one year in advance

Past view allows you to scroll back to your earliest active programming week

Each week can be opened and edited independently

Each week opens in Schedule View by default, but it’s recommended to start in Plan Elements

The default plan will show an initial count of expected films (e.g., “11 movies this week”)

You can add new plan elements (e.g., Kids’ Club, Event Cinema) or adjust existing quantities

Use the color picker or enter a hex code to customize the visual appearance

Optional: Toggle Include by Default to make the plan element appear every week

✅ Tip: Always save the plan elements before switching tabs to prevent data loss.

Go to the Title Selection tab

Drag and drop films into the relevant plan elements

You can rearrange, swap, or remove titles using the bin icon (usually on the right)

Titles can be sorted and managed flexibly based on availability and plan element structure

This is where you can start assigning films to time slots across your screens and days

You can:

Use Auto-fill to fill every slot based on plan elements

Or manually drag titles into time slots

Dropping a film will insert it for:

A full day

A specific screen

A single slot

Or a specific plan element

Use the clear icon to remove blocks if needed

This is where you'll build out exact screening times and assign films to specific screens.

Each day is shown vertically with all screens visible

You can drag and drop films directly into screen time slots

Use the selector tool to:

Move showings

Resize durations

Select multiple performances at once

You can snap films to a time grid (default 5 mins), or change to:

10 mins

15 mins

No snapping (for precise start times like 11:59 AM)

✅ Tip: Make sure you're dragging the active showing, not a "ghost" planned showing in the background.

Copy Prior Day: Duplicate the layout from the day before (helpful for consistent schedules)

Copy from Another Week/Site:

Choose a different site and week

Review all movies and showtimes to be copied

Click Apply to import

Great for chains with shared layouts

You can change how the schedule is displayed using the toggle buttons:

By Day or By Screen

View by:

Movie (colored by film)

Plan Element (colored by category)

Layout modes:

Plan, Actual, Publish

Use the Show Legend to understand icons:

🔒 Locked

🟠 Not yet showing

🟢 Published

🚫 Cancelled

Double click on any individual performance to open the settings panel:

You can override:

Plan Element

Price Card

Movie Term

Showing Badge

Post Start Time Buffer (for cleaning or Q&A)

Max Tickets Per Order

Private Screening toggle

Allow/Disallow Customer Refunds

Disable/Enable Food Delivery via QR Code

Enable/Disable Tab Ordering via QR Code

Changes can be applied individually or to groups of performances (multi-select supported).

✅ Tip: Always hit Update after making edits to ensure changes are saved.

Switch to Publish mode to view which showings are live

Select individual performances or use Publish All

Once published, shows become visible to customers on the web, kiosk, and POS

Right-click on any published performance (unpublish the show first) and choose Modify Showing. You’ll be presented with 3 options:

Cancel: Remove the show entirely

Reschedule: Change the start time

Screen Swap: Move it to another screen

If any tickets have been sold:

You’ll be prompted to send a customer notification email

The message is editable before sending

✅ Tip: This is the only way to alert customers to a schedule change. Use it if a performance moves screens or is replaced.

Use the Notes tab to leave internal messages for your programming or support team

Use the History tab to track changes and revert schedules if needed