The Booking Weeks section in Indy Admin is where you schedule your entire cinema week. It allows you to plan, build, and publish your programming using a week-by-week interface, incorporating plan elements, film selections, and granular control over screening times, layouts, and show settings.
📍 Where to Find It
Go to Indy Admin > Settings > Programming > Booking Weeks OR Indy Admin > Operations > Programming
📅 Week View Options
Booking Weeks is broken into Past, Current, and Future views
Future view allows you to schedule up to one year in advance
Past view allows you to scroll back to your earliest active programming week
Each week can be opened and edited independently
🧱 Building a Week – Step by Step
1. Open the Week and Start with Plan Elements
Each week opens in Schedule View by default, but it’s recommended to start in Plan Elements
The default plan will show an initial count of expected films (e.g., “11 movies this week”)
You can add new plan elements (e.g., Kids’ Club, Event Cinema) or adjust existing quantities
Use the color picker or enter a hex code to customize the visual appearance
Optional: Toggle Include by Default to make the plan element appear every week
✅ Tip: Always save the plan elements before switching tabs to prevent data loss.
2. Title Selection
Go to the Title Selection tab
Drag and drop films into the relevant plan elements
You can rearrange, swap, or remove titles using the bin icon (usually on the right)
Titles can be sorted and managed flexibly based on availability and plan element structure
3. Plan Layout
This is where you can start assigning films to time slots across your screens and days
You can:
Use Auto-fill to fill every slot based on plan elements
Or manually drag titles into time slots
Dropping a film will insert it for:
A full day
A specific screen
A single slot
Or a specific plan element
Use the clear icon to remove blocks if needed
4. Schedule Tab – Time and Screen Layout
This is where you'll build out exact screening times and assign films to specific screens.
Each day is shown vertically with all screens visible
You can drag and drop films directly into screen time slots
Use the selector tool to:
Move showings
Resize durations
Select multiple performances at once
You can snap films to a time grid (default 5 mins), or change to:
10 mins
15 mins
No snapping (for precise start times like 11:59 AM)
✅ Tip: Make sure you're dragging the active showing, not a "ghost" planned showing in the background.
5. Copy Tools
Copy Prior Day: Duplicate the layout from the day before (helpful for consistent schedules)
Copy from Another Week/Site:
Choose a different site and week
Review all movies and showtimes to be copied
Click Apply to import
Great for chains with shared layouts
6. Viewing Options
You can change how the schedule is displayed using the toggle buttons:
By Day or By Screen
View by:
Movie (colored by film)
Plan Element (colored by category)
Layout modes:
Plan, Actual, Publish
Use the Show Legend to understand icons:
🔒 Locked
🟠 Not yet showing
🟢 Published
🚫 Cancelled
7. Editing a Screening
Double click on any individual performance to open the settings panel:
You can override:
Plan Element
Price Card
Movie Term
Showing Badge
Post Start Time Buffer (for cleaning or Q&A)
Max Tickets Per Order
Private Screening toggle
Allow/Disallow Customer Refunds
Disable/Enable Food Delivery via QR Code
Enable/Disable Tab Ordering via QR Code
Changes can be applied individually or to groups of performances (multi-select supported).
✅ Tip: Always hit Update after making edits to ensure changes are saved.
8. Publishing the Schedule
Switch to Publish mode to view which showings are live
Select individual performances or use Publish All
Once published, shows become visible to customers on the web, kiosk, and POS
9. Modifying a Live Showing
Right-click on any published performance (unpublish the show first) and choose Modify Showing. You’ll be presented with 3 options:
Cancel: Remove the show entirely
Reschedule: Change the start time
Screen Swap: Move it to another screen
If any tickets have been sold:
You’ll be prompted to send a customer notification email
The message is editable before sending
✅ Tip: This is the only way to alert customers to a schedule change. Use it if a performance moves screens or is replaced.
10. Adding Notes & Viewing History
Use the Notes tab to leave internal messages for your programming or support team
Use the History tab to track changes and revert schedules if needed